This tab will allow you to add the main details of your project.
The first field enables you to add a Title to your project, indicate whether it is a test project or not, add the start and end date of your project and detail its Description.
You can add Stakeholders to projects by clicking on the Add button in the Stakeholders square. The following categories will appear:
- Project owner. Add here the name of the organization(s) for which you work and that designed and launched this project. It can be several.
- International partners. This category includes any international partner working on the project, whether international non-governmental organizations, advocacy partners, etc.
- National partners. This category includes any national partner working on the project, whether local / national associations, local / national non-governmental organizations, etc.
- Donors. This category should include any donor that is or will be funding the project.
- Government. This category includes any governmental agency taking part in or supporting the project.
Locate organizations in the search bar on the left hand side. Click on the rectangle next to the organization’s name, drag and drop it in the relevant category of stakeholder on the right hand side. Since DEEP is collaborative, many organizations are registered. Frequently there are duplications. The DEEP management team regularly verifies organizations registered on the platform. A green checkmark (or tick) to the left of the organization’s name means that it has been verified and should be used rather than an organization with a similar name without this tick.
If the organization for which you are searching does not appear, you can add it to the registry. This is an easy process. Click the Add button, then type the name of the organization, its short name (or acronym), the type of organization and preferably a URL (though this is not compulsory). For type of organization select from among the following: UN agencies, Donors, Clusters, National NGOs, Red Cross/ Red Crescent Movement, Non-Governmental Organization, Media, International Organization, Government, Academic and Research Institution and Others. After completing all required fields, you will be able to Save this new organization. Then you can drag and drop it in the relevant stakeholder category.
On the right hand side of the page, the Project visibility section will enable you to decide whether you want your project to remain public or to become private/confidential. For it to become private, send a request by clicking on Request a private project. In the new window, explain the scope and objectives for your project as well as the reason for requesting a private environment. Click on the Save button to send the request. Kindly note that private projects are exceptional on DEEP. DEEP was designed to be a collaborative and transparent tool and all the data gathered and collated on DEEP projects are safe even when the projects are public and visible to other users. By putting your mouse on the ? icon next to Project Visibility, you will have more details on the difference between public and private designations for projects. For more information on data protection on the DEEP, refer to the section on data encryption on What’s the DEEP again? page of Zendesk.
In the Document Sharing section, determine which links will be viewed publicly. Click on the relevant statement in order to agree with it. The button will then turn blue, showing your agreement. None of these three statements is mandatory. If you allow the confidential documents to be reviewed publicly, a pop-up window will ask you if you are sure about your choice.