Now that your tagging is completed you can access your data and export them ! it will enable you to analyze it for any type of reports or data collation you will need to do. For more information on outcomes you can do with the DEEP data, please visit the DEEP Home page.
In the export tab, you have a list of export history that you can filter by name, or date. The history of exports you access are exports done by you, not by other users of the project.
You can edit the export title by clicking on the pen, delete the export by clicking on the bin and generate an export with the same filters. A preview of all exports is available.
Create an export
To export new data, click on the + New Export button. From there, you can identify and select the data you want to export and the format you want your export on (you can export data to a World, PDF, Excel or JSON file).
After clicking on the new export, you have to:
- Step 1: Indicate Export title
- Step 2: Choose your export format. You can export data to a Word, PDF, Excel or JSON file by clicking on the corresponding icon. The Advanced function is also available to help you tailor the content and structure of your export using the content of your framework as well additional metadata. You can choose by ticking cases what information you want to see in your export and the entry structure preview helps you to determine the right format for your export. You can use the advanced functions for Word, PDF and Excel.
- Step 3: Select the data using the filters on the left part of your screen. You can either use Source filters or Entry filters and select according to different criteria that are listed. When you have applied your filters (click on Apply), the list of sources is updated accordingly.
- Step 4: You can see a preview of your export by clicking on Show preview.
Step 5: Click on Start your export. Go back automatically to the export history and your export will appear
Note: The export process can take anywhere from a couple of minutes to several hours, depending on the requested export date range and your project’s level of activity.
- Step 6: A preview of your export is once more available and you can download your export.
Read your export
Once your export is completed, you will access your data in an organized way that follows your framework. Exports depend on your project and framework.
Word exports are generated in an original format where you can find the entry number hyperlinked to the original entry, data from secondary tagging, the text/excerpt and additional and metadata associated with the source hyperlinked.
[75729-550416] [27-03-2022] As of 25 March, over 3.7 million refugees have fled Ukraine (over 2.2 million to Poland, over 579,000 to Romania, over 379,000 to Republic of Moldova, close to 343,000 to Hungary, and over 545,000 to other countries). (United Nations Children's Fund, ReliefWeb, Europe and Central Asia Region (ECAR) - Ukraine Situation: Refugee Response in Neighbouring Countries - Humanitarian Situation Report No. 3 - 23 March 2022, 27/03/2022)
You can also with the Advanced function, change the category and shape the export according to your needs.
The Bibliography at the end gathers all the sources with title, date of publication and original link.
Exports are in the same format as in Word
Exports on excel can be shaped and are mainly dependent on the framework used for the project. They follow a similar structure:
- First columns gathering metadata linked to the lead (date of lead publication, imported by, date of importation, verification status, lead ID, lead title, lead URL, author, Source, lead priority, assignee) .
- Next columns being on the entry itself with the text (Entry ID, Lead-Entry ID, Modified excerpt, Original excerpt).
- Following columns are on tags and that entirely depend on your tagging, starting with secondary tagging info (specific needs groups, demographic..), then geotags (Country, region, Department…) and then following the structure of your framework (Overview, Sectoral…).
If the function is enabled, the second tab in excel presents entry groups.
The third tab presents the bibliography gathering all sources used in the export, organized around “Author”, “Source”, “Published date” and “Title.”
With the Advanced function, you can change the category and shape the export according to your needs.
JSON exports are available for a specific use of data and to allow export to another program. The JSON format stores all the shot's data along with all the layers and images and packs them in a zip archive which you can use as you wish with import scripts in other programs.It notably can be used to build a dashboard.
Export Assessment History / New Assessment Export
This function is similar to the classic export but focuses on assessments. While starting a new assessment export, you can use the filter “Assessment status” to have direct assessments that have already been completed.